Virtual board meeting software assists companies arrange efficient meetings, regardless of whether the participants are in the same room or at various locations. These tools also offer secure storage of data and facilitate the recording of the decisions made during the board meetings. However, the switch to these tools may be challenging for certain directors due to a lack of experience with the technology, or other issues. You should consider the requirements of all your stakeholders in order to make the transition one that is successful.

One major issue that you board management software credit unions should consider before investing in virtual board meetings software is the user experience. You must ensure that the tool will be easy to use and that the board members are comfortable using it. It is a good start to offer training and support to members of your board who do not regularly use digital tools.

Another significant aspect of video conferencing is the ease with which you can collaborate and share documents during meetings. Some of the top video conferencing applications like Zoom allow you to display documents on the screen and participate in real-time discussions during a meeting. These features help create an impression of direct presence and improve the level of engagement for the board.

Online meetings also allow you to record decisions made during the meeting. This increases transparency and eliminates the risks that are associated with paper-based votes or hand-to-hand exchanges. Additionally, most board management tools provide the ability to classify all the information that was discussed during the meeting. It also provides a detailed summary of what was decided for future reference.